Legal Secretary - supporting 3 Partners - Hybrid working
Rethink Recruitment is partnering with a top global law firm to recruit a new Legal Secretary to assist 3 Private Equity and Real Estate partners. This hybrid role involves 3 days in the office and 2 days working from home.
About the role:
- Managing day-to-day diary for lawyers, meetings, business itineraries, and coordinating travel arrangements.
- Composing correspondence.
- Organising documentation for court promptly.
- Establishing and maintaining filing and records in hard copy and electronic format.
- Entering the relevant lawyer’s time daily into 3E and ensuring all time entries are finalised with the Accounting Department by month-end deadlines.
- Managing the billing process for relevant lawyers.
- Arranging with the Accounts Department for petty cash advances and reimbursement requests for out-of-pocket expenses.
- Requesting the payment of invoices or cheques drawn to appropriate client/matter numbers. Uses the Firm's online system, Chrome River, for expenses and invoices.
- Maintaining records in InterAction, inputting daily details of partner and counsel meetings with clients and contacts or referrer firms.
About you:
- Legal secretarial experience.
- Highly client-focused and able to assist with business development activities.
- Ability to effectively organise and prioritise workloads and lawyer issues to meet deadlines.
- Excellent technical ability - typing speed of 70 WPM.
- Experience with Worksite, 3E, Deltaview, MS Word, Excel, PowerPoint, and Outlook.
- Excellent team player.
Interested? Please contact us today for a confidential chat!